The electronic mail has now become the principal means of corporate communication. Besides large corporations, even medium and small-sized firms, send and receive countless mails to operate on a daily basis. All orders, letters, requests, and directives are sent using email nowadays. This is one of the easiest means of transferring important business files at lightning speed. It is needless to say that the success of an organization is mail driven. That’s why effective email storage software is indispensable for modern businesses. It’s a necessity both for the purpose of reference and compliance.
The first and foremost aspect to look for is whether the application facilitating flawless storage and recovery of data. Since significant information gets delivered via electronic mail, there should be a means to store all of the info in its original form so that it can be retrieved whenever there is a need.
The next significant aspect is compliance. The government of a country realizes the fact that mails have now become part and parcel of corporations and the lifeline of business. It is used to interact with clients, vendors, suppliers, and receive feedback from customers.
It is also important that your email archiving application scores high in terms of backup. This means that the backup should be real time and not point-in-time. Real time backup guarantees that all corporate communication is stored in its original form to the extent possible. Whenever employees of your organization try to access the data, or you are submitting a report to any government body, you are rest assured that the recipients are viewing something that is close to the original.
Another very significant quality of advanced archival software is the quick recovery of facts, figures, and records. Quick retrieval implies huge savings for your company in terms of money and time. No time is unnecessarily wasted due to searching of countless mails. When opting for any software, make sure it provides tamper-resistant storage and keeps all info in the read-only form and profoundly encrypted.
It is also imperative that your email archival software is capable of keeping spam at bay. With countless emails, arises the nuisance of spam. Spams are junk messages that flood your inbox and can be perilous as a well-camouflaged message with malicious viruses threatening your business’s privacy and confidentiality. Besides the threats of viruses, spams also clog your inbox and take up considerable space. Hundreds of spam might throng your inbox in a single day. If each of the messages is 10 kilobytes in size, it implies your inbox is heavy with at least one megabyte of storage space! This is the reason an efficient anti-spam application should be in place as it filters out the unwanted data and gets rid of it automatically.
As an owner of a business, you must check whether the application has been developed using cutting-edge technology and is user-friendly. It should also provide complete safety and security by protecting valuable information from unexpected data loss. And, most important all correspondence should be retrieved within a short length of period, especially when your organization is required to meet legal deadlines.
About the Author: Audrian Cambell has been a company head and he knows how email storage software works to help you maintain your emails storage and makes your job fast and easier. Here he wants to share his knowledge about email archiving solution and how it helps you and your organization to access emails easily.